INFORMATION ON THE PROCESSING OF PERSONAL DATA
ECOGEO S.r.L. with registered office in Via F.lli. Calvi 2 24122 Bergamo (BG), (hereinafter, “Owner”), as data controller, informs you pursuant to art. 13 Legislative Decree 30.6.2003 n. 196 (hereinafter, “Privacy Code”) and art. 13 EU Regulation n. 2016/679 (hereinafter, “GDPR”) that your data will be processed in the manner and for the following purposes:
Object of the processing
The Data Controller processes personal, identifying and non-sensitive data (in particular, name, surname, tax code, VAT number, email, telephone number – hereinafter, “personal data” or also “data”) communicated by the Interested Party during registration on the website of the Data Controller and/or when subscribing to the newsletter service offered by the Data Controller.
Purpose of the processing
The personal data of the Interested Party are processed:
without express consent (art. 24 letter a, b, c Privacy Code and art. 6 paragraph 1 letter b of the GDPR), for the following Service Purposes:
to allow the Interested Party to register on the website;
to manage and maintain the website;
allow the interested party to register for the newsletter service provided by the Data Controller and for any additional Services requested by the interested party;
fulfill pre-contractual, contractual and tax obligations arising from existing relationships with the interested party;
fulfill obligations established by law, by a regulation, by community legislation or by an order of the Authority;
prevent or discover fraudulent activities or abuses harmful to the website;
exercise the rights of the Data Controller, for example the right to defense in court.
Only with the specific and separate consent of the interested party (articles 23 and 130 of the Privacy Code and article 7 of the GDPR), for the following Marketing Purposes:
Send the interested party newsletters, commercial communications and/or advertising material on products or services offered by the Data Controller via email.
Please note that if the interested party is already our customer, we may send him/her commercial communications relating to the Data Controller’s services and products similar to those you have already used, unless he/she disagrees (art. 130 c. 4 Privacy Code and art. 21 GDPR).
Processing methods
The processing of the interested party’s personal data is carried out by means of the operations indicated in art. 4 Privacy Code and art. 4 n. 2) of the GDPR and specifically: collection, recording, organization, storage, consultation, processing, modification, selection, extraction, comparison, use, interconnection, blocking, communication, cancellation and destruction of data. The interested party’s personal data are subjected to both paper and electronic and/or automated processing. The Data Controller will process the personal data for the time necessary to fulfill the purposes set out above and in any case for no more than ten years from the termination of the relationship for the Service Purposes and for no more than two years from the collection of the data for the Marketing Purposes.
Access to data
The interested party’s data may be made accessible for the purposes set out above to:
employees and collaborators of the Data Controller of ECOGEO S.r.L. of which the Data Controller is a part, in their capacity as persons in charge and/or internal data processors and/or system administrators;
collaborating companies of ECOGEO s.r.L. or to third parties (for example, providers for the management and maintenance of the website, suppliers, credit institutions, professional firms, etc.) who carry out outsourcing activities on behalf of the Data Controller, in their capacity as external data processors.
Communication of data
Without express consent (pursuant to art. 24 letter a, b, d Privacy Code and art. 6 letter b and c GDPR), the Data Controller may communicate the interested party’s data for the purposes set out in the “Purpose of processing” section to Supervisory Bodies, Judicial Authorities as well as to all other subjects to whom communication is mandatory by law for the fulfillment of the aforementioned purposes. The data will not be disclosed.
Data transfer
The management and storage of personal data will take place on servers located within the European Union of the Data Controller and/or third-party companies appointed and duly appointed as Data Processors. The servers are currently located in Italy. The data will not be transferred outside the European Union. In any case, it is understood that the Data Controller, if necessary, will have the right to move the location of the servers to Italy and/or the European Union and/or non-EU countries. In this case, the Data Controller hereby ensures that the transfer of data outside the EU will take place in accordance with the applicable legal provisions by stipulating, if necessary, agreements that guarantee an adequate level of protection and/or by adopting the standard contractual clauses provided by the European Commission.
Nature of the provision of data and consequences of refusal to respond
The provision of data for the purposes referred to in the section “Purpose of processing” is mandatory. In their absence, ECOGEO srl will not be able to guarantee either registration on the site or the Services in the “Purpose of processing” section. However, it is possible to decide not to provide any data or to subsequently deny the possibility of processing data already provided for receiving the newsletter, commercial communications and advertising material relating to the Services offered by the Data Controller.
Rights of the Interested Party
As an Interested Party, you have the rights referred to in art. 7 of the Privacy Code and art. 15 of the GDPR and specifically the rights to:
obtain confirmation of the existence or otherwise of personal data concerning the Interested Party, even if not yet registered, and their communication in an intelligible form;
obtain the indication:
of the origin of the personal data;
of the purposes and methods of processing;
of the logic applied in the case of processing carried out with the aid of electronic instruments;
of the identification details of the owner, the managers and the designated representative pursuant to art. 5, paragraph 2 of the Privacy Code and art. 3, paragraph 1, GDPR;
of the subjects or categories of subjects to whom the personal data may be communicated or who may become aware of them as designated representative in the territory of the State, managers or agents;
obtain:
updating, rectification or, when interested, integration of the data;
the cancellation, transformation into anonymous form or blocking of data processed in violation of the law, including data whose retention is not necessary in relation to the purposes for which the data were collected or subsequently processed;
certification that the operations referred to in letters a) and b) have been brought to the attention, also with regard to their content, of those to whom the data were communicated or disseminated, except in the case in which such fulfillment proves impossible or involves the use of means manifestly disproportionate to the right protected;
object, in whole or in part:
for legitimate reasons, to the processing of personal data concerning the Data Subject, even if pertinent to the purpose of the collection;
to the processing of personal data concerning the Data Subject for the purpose of sending advertising or direct sales material or for carrying out market research or commercial communication, through the use of automated calling systems without the intervention of an operator by email and/or through traditional marketing methods by telephone and/or post.
It should be noted that the right of opposition of the interested party, set out in the previous point b), for direct marketing purposes by automated methods extends to traditional ones and that in any case the possibility for the interested party to exercise the right of opposition even only in part remains intact. Therefore, the interested party can decide to receive only communications by traditional methods or only automated communications or neither of the two types of communication.
Where applicable, he/she also has the rights referred to in articles. 16-21 GDPR (Right to rectification, right to be forgotten, right to restriction of processing, right to data portability, right to object), as well as the right to lodge a complaint with the Guarantor Authority.
How to exercise your rights
The interested party may exercise their rights at any time by sending:
A registered letter with return receipt to: ECOGEO srl via F.lli Calvi, 2 – 24122 Bergamo
An email to the address: amministrazione@ecogeo.net
Owner, data controller and persons in charge
The Data Controller is ECOGEO srl. The updated list of data controllers and persons in charge of processing is kept at the headquarters of the Data Controller.
Changes to this Policy
This Policy may undergo changes. It is therefore advisable to regularly check this Policy and refer to the most updated version.